After creating a chart on paper, I brainstormed detailed notes for each category. For example, under Strength I listed "Support from Students, Administration and the community." I feel it is essential to have support from others so that changes can be made.
In order to prevent each section from becoming excessive, I prioritized to the top 12 SWOT concerns. Writing it down helped me gather my thoughts in preparation for the first planning meeting with individuals such as the architect, construction manager, our Principal and two AP's.
Rather then depend on notes or a PowerPoint, I used Prezi; a presentation software application that uses motion for a more interesting experience. In hindsight, it was not a good choice to use because I had no prior experience with Prezi and I was running out of time. I found it was difficult to insert photos into the presentation and think they were noticeably missing in the final version.
I managed to get my viewpoint across by using ideas from the SWOT Analysis that were incorporated into the Prezi and supplemented it with library photos that I printed from my desktop.
Using Prezi and the photographs, discussion of library renovation flowed and allowed us to transition easily into a mini tour of the library. There committee members saw close up the task at hand. After the meeting I was able to email the photos, equipment quotes and presentation to committee members who could review it at their leisure or pass on any necessary information.
Below is the presentation that was created as part of the committee on Library Renovations: